Bye bye blog …

A note to my prospective clients:  Yes, I know:  the blogosphere has been missing my “input” for some time.  Here’s why:

Me:  “Okay, remind me:  Why should I blog?”

Expert: “To get your name out there.”

Me:  “Riiight.  And I’m blogging ‘out there’ about … ?”

Expert:  “What you do!!!”  (with a well-aimed sigh of exasperation)

Me:  “Why?  I believe that pithy blurbs are the OPPOSITE of good, connected, effective COMMUNICATION.”

Expert:  “It doesn’t matter what you believe.  Just blog about what you DO.”

Me:  “Why don’t I just DO it?”

Case closed. 

So, for my prospective clients and the blogosphere at large,  I’m finally posting this finale to confirm what my current clients already know:  It’s not about what you say, or how you say it, it’s about what is behind your message.  What you believe and what you mean.  And part of that is being honest and authentic about how you communicate with others.

Experience shows us that effective communication is thoughtful, meaningful and impactful.  And while it can be short and sweet and to the point, meaning should not be crammed into hashtags, tweets or shortened sentences simply to appease the Blog Gods or  just “get hits” on a name or brand.

The time, energy and passion spent time thinking about writing about what I do is better spent actually doing what I do with passion.  And if you want to learn to communicate more effectively in every area of your life, what I do is to help you.

Bye bye blog.  Hello, communication.

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“What’s your point?”

I’m sure you’ve asked that before.  It’s  a familiar question… but it’s often used as a jab, right?  “What’s your point?”  is usually used as a throwback, a defensive comment to deflect a criticism.  Or, “What’s your point?” can be an offensive jab to push someone to “get to the point” and stop wasting your time.

But how about a third option?  How about asking  “What’s your point” to clarify … well, your point!  What IS your point?   What are you trying to communicate?  What do you hope to achieve?

How many times have you begun a serious conversation without knowing where you’re heading?  You might end up nowhere… or worse, your conversation might run you into a wall.

So, before you try to make a point, first decide  out what it actually is.

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The Silence of Speaking

Did you know that the most important part of communication isn’t speaking?

It’s silence… because what happens in the silence is what keeps your message clear.

What happens in the silence is listening, and understanding, and important clues as to whether or not your message is getting through.  In a few seconds of silence your audience – whether just one person or a room of hundreds – absorbs your message.  In that silence you can gauge their reaction.  In that silence you can sense their agreement or understanding, and keep going forward, or regroup to deliver your message in a different way.    And, in your silence, they have the opportunity to respond verbally, or non-verbally, to keep the communication alive.  And in conversation, you give yourself the ability to absorb new information to learn and grow.

“Silence is the element in which great things fashion themselves together; that at length they may emerge, full-formed and majestic, into the daylight of Life, which they are thenceforth to rule.”
(Translation by Thomas Carlyle in 1831)

Working with a new client reminded me of this vital lesson:  She was so intent on my understanding her issues and motivations and needs that she was deaf to my comments or instructions.  Her descriptive monologue continued on her trajectory, regardless of my input or attempts to guide her to overcome her stated obstacles.

Silence brings us the opportunity to learn, absorb, refresh, and grow in invaluable ways.  Silence is indeed golden.

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Prepare … Practice … Present!

When you go to a networking meeting — or any other opportunity to present your business — do you think about what you are going to say?  Or do you just wing it when it’s your turn to introduce yourself?

Don’t waste your these important opportunities to make a good impression by being unprepared.  Before you walk out the door and head to the event, think about how you’re going to present yourself and your business.

Here some tips that work in any situation:

  • Remember that each situation is different!  Consider where you’re going, who you’ll be talking to, and tailor your message to that particular audience.  If you’re connecting through a trade group or other kind of “special interest” use that common thread in your presentation.
  • Focus on what is unique about you or your business.  What makes you different?  Don’t just reiterate a laundry-list of your services.
  • What you want to do is to catch people’s interest so that they want to learn more. Keep it short, keep it relevant, keep it interesting!  And get ready to answer their questions.

Want to customize your presentation?  Want to engage your listeners?  Contact us for personalized coaching for success!

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Get connection instead of rejection!

Are you planning to hard sell your business to new networking referrals?  You might want to read this first if you want connection instead of rejection.

A few days ago, someone I’d met last year at a networking group called me during business hours.  “Mary” said she wasn’t calling to take advantage of my services, instead, she’d said she’d just sent me an email about “something,” but realized she “should have” let me know it was coming first, so she’s calling now.

(Okay, not the best strategy, I thought … but what the heck.  And given how much difficulty she was having in even introducing herself, I think a few sessions with me might have been a really good idea, but I digress.)

So, with her on the phone, I looked for the bulk email, which was tagged and buried in my “junk” email box.  (An omen perhaps?)  When I opened it, I saw that it was a direct marketing email touting a health supplement from a direct sales company (aka “multi-level marketing”).  As I was scanning the message, Mary pointed out the link taking readers to a 14-minute presentation … and then she launched into a hard sell of her product/service.

At this point, she began to strike out on my personal baseball field.

Strike 1!  She interrupted my work day with an unsolicited call … not to inquire about my services but to do a hard sell about hers.  And, she added a request that I take even more time to listen/watch a long presentation about the product she was selling, and then get back to her about it.   Despite the fact that we’d met once, this was an intrusion, and one with a rather brazen assignment of homework!  I also recognized she was pitching a product I wouldn’t ever want (nor would buy from a MLM sales person).  So, I used polite “exit language” to end the call: “Thank you, if it looks like something I might use, I’ll contact you…”

But…  Strike 2!   Instead of honoring my cues to exit the call, she began a hard sell.   At this point, I will admit, I was annoyed, and switched gears from “coach” to “consumer.”  I told Mary, “Look, I need you to know that this is not something I would use, and I won’t be getting back to you about it, okay?”  She asked why, and I explained.

And… Strike 3!  She began to ARGUE.  She didn’t honor my objections with a “yes-but” strategy to overcome objections, she just tried to reject my rationale. I finally managed to bring the the conversation to a end.  She actually muttered, “Well, good luck,”  and abruptly hung up.

And — She’s OUT!   Here’s why:

Of course entrepreneurs network in order find new contacts to whom we can promote our businesses.  But when it’s time to do the sell, you must choose the right time and attitude, and tailor your delivery to the individual.  For example, did this person express interest in your business when you met?  Did they approach you or are you pursuing them?  If they’ve conveyed interest, then put on your best sales attitude and go for it!  But if you have been the one to “cold call” or target another person, you need to listen actively and respond appropriately.  And that often means knowing when to graciously exit while keeping the doors open.  AND NO ARGUING!

If Mary had tried any of these active listening/considered responses techniques,  we might have ended on positive terms.  I may have been inclined to pass on her information to someone who might have been open to it.  Instead, we have surely deleted one another as potential clients, contacts and referrals.  Instead of successful connection, it was a mutual reject.

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Bringing Communication into Focus

I have a client who is so excited about his project that he wants to talk about all different aspects of it with me …  from concept, to execution, to pitch meetings, to advertising, to video marketing, and many layers of “etc.”  That’s great … but not all at the same time.

When we meet face to face, I have to say, “Rob, where do you want to focus today?  What do you want me to focus on with you?” Everything else has to go on the back burner.

During our first few weeks working together, he emailed me all sorts of material he wanted me to read and comment on, but I had to remind him: “What do you want me to focus on?”

His excitement is infectious, but the problem is that without focus, his direction and message is getting lost.  Our time together isn’t as productive as it could be.   And, his energy is getting dissipated.

Do you lose focus when you are communicating an important idea?   Is your message blurry?  Think of “focus” as bringing you back to center:  Like focusing a camera, we need to hone in on the center, and ignore the blur of the background.  Like the focus of an activity, we need to find the center of attention.  There may be other very important areas to discuss, but you need to organize your thoughts and communication, so that each piece of your message gets the proper attention.

“Focus” comes from the Latin for “hearth” – the warm gathering place in a home, and also defined as a vital or creative center.  Focusing our thoughts and communication gives us a warm landing place, and a launch pad to build a foundation of creativity and growth.

If your message isn’t getting across, or you feel scattered… take a moment and FOCUS.  It’s a simple step to communication success!

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Hold that thought …

Seriously.  If you want your communication to be more effective — hold that thought.

When you are explaining something, or sharing an important idea, think how it feels when someone interrupts you and your train of thought.  Frustrating?  Dismissive?  And what does it tell you about them?  Are they listening ? Do they really care what you have to offer?

But more important is this:  The conversation gets off track.  Your focus will certainly get scattered.  And your point may never be made.

So.  Hold that thought.  When you are in communication with someone … you need to listen at least as much as you speak!  Wait for the right moment to add your 2 cents (or 2,000 dollars), so that the conversation stays on track with productive sharing of ideas.

That’s one very important brick on the path to communication success.

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From Dissing to DisConnect

Last night at a workshop for voice actors, I witnessed a painful display of performer DisConnect.  “John” got so frustrated with his performance that he segued immediately into a self-deprecating rant … without even so much as a breath at the end of the script!  The criticism flowed so seamlessly out of the commercial script that some of his classmates  burst into laughter.  But my heart ached in sympathy at John’s self-critical pain.  (And if that weren’t enough, he did the same thing at “Take Two!”)  He couldn’t stop “dissing” himself!

John was dissing himself because he had totally disconnected from himself.  He was in his head, not his heart.  He was listening to and judging his performance instead of doing the work; he was self-directing, monitoring the sound of his voice instead of focusing on the emotion or message he was trying to convey.  John didn’t do the right kind of preparation, and it showed.

He was discouraged and disappointed.  But the real problem is that his self-criticism stopped his work, killed his energy, and set him up for probable failure the next time he read in front of this group.  John actually became distant from others who tried to offer words of support and praise.  He disconnected from everyone, and his embarrassment continued.

It was a classic case of self-destruction, talking himself into failure.   This isn’t just the curse of actors:  I’ve seen this happen to many people in front of a microphone, videocamera,  or speaking to a crowd.  They step away from the spotlight shaking their heads in self disapproval and disappointment, telegraphing their upset to everyone.

That doesn’t have to be YOU!  Here are tried and true tips to avoid dissing yourself into disconnect!

  • Remember the 3 Ps — Preparation, Practice, and Passion!  Learn more here!
  • Do not self-direct  as you’re speaking.  If you’ve  honored the 3 Ps you’ll be ready to deliver.  So when it’s time to talk, it’s time to stop thinking and start feeling. Because when you’re not thinking, you’re can’t judge yourself!
  • It’s not about your performance – it’s about the gift you are giving your listeners.
  • Don’t diss yourself!  It doesn’t matter if you think you didn’t do a good job.  Never share your negative opinion with the audience  … whether through a critical comment or rolling your eyes or shaking your head, or, or, or.   I’ll bet your listeners don’t share your disappointment or opinion.  Let them enjoy the respect and appreciation they may be feeling  for you!

So, remember “dis” bit of advice:   If you’re thinking about the work in the moment, you’re not doing the work in the moment.   Stop thinking, and get back to work!

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The 3 Ps That Banish Panic!

Last week I was telling you about a business woman who bravely admitted her fears about speaking on microphone or in front of the camera to the “experts” at a workshop.  I publicly pondered — okay, I snarked — over the self-serving (and unhelpful) response from those self-same experts.

So today, I want to share with you the tips I shared with that frightened lady.  It’s a formula that is invaluable for people who want to defeat their fear of public speaking:  The 3 Ps — Preparation, Practice, and Passion.    Three simple actions, in no specific order.  In fact, if we really want to look at the process of effective public speaking, it goes something like this:

Passion:  Identify and choose a topic about which you feel passionate.  (Or, find your personal interest, opinion, or emotion in the topic you have been assigned.)   Positive or negative, you have a feeling attached to it.   Identify it!

Preparation:  What ideas do you want to share?  How are you going to convey them?  Assemble your notes and write your speech/script with plenty of lead time for practice.  Make sure that the words you choose are words meant to be heard aloud, not read silently off of a page.

Passion, again:  Think about how you feel about the subject.  Make sure that you choose words that express your personal emotional connection to the topic.  If you need to choose again, do it!

Practice:  Got the words?  Got the feeling?  Then get going!  Speak the words out loud.  Get comfortable with the words, your body, and your physical space.  Focus on the meaning of the words, and how you feel about the topic.  Rehearse with a coach, record and playback with a videocamera, and talk to your pets or plants until the words feel natural coming out of your mouth and through your body!

And then, let the Passion come out of you and through your words and expression!  (Never skimp on the passion!)

People know this intuitively, but they don’t know how to make it  work in their favor.  The same woman said to me, “You know, when I am passionate about something, it’s easy!  It’s when I have to speak about something I am NOT passionate about, I freeze up.”

And my answer to her, and to you, is this:

“Why would you ever get up to speak about something you don’t care about?  You should always have a sense of passion, commitment, opinion, or belief about a topic before you share your thoughts about it!!  Finding the personal meaning in what you want to talk about — even if the topic has been assigned to you by someone else — is the first step in getting your message across.”

Remember the 3 Ps.  With use, these tools will become your best friends any time you have to “Speak the Speech.”   But here’s the disclaimer:  These are tools, not an instant fix.  Like any new skills, you need to make them your own!   Will they immediately disappear your fear?  NO!  But they will soon give you the foundation you need to head into any speaking experience prepared, centered, and grounded.

And it really helps to know that the “butterflies” you may still feel are caused by a rush of adrenaline – the very same neuro-chemical that causes the feeling of excitement!  So, YOU get to label the emotion:  Instead of being consumed by the “anxiety” embrace the feeling of “excitement!”  Let that rush propel you, encourage you, and keep you sharp!

And that’s a guaranteed result that needs no disclaimer.

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Communication Hula Hoops

A few days ago I was invited to a workshop on video promotions to add my perspective on Professionally Made vs. DIY videos  (which is that “just because you CAN doesn’t mean you SHOULD.”   And that  ranges from self-made videos to wearing spandex.  But that’s for another kind of blog).

After I spoke, one attendee admitted being terrified in front of a camera and asked the featured presenters — co-owners of a production company — how long it takes to get over stage fright.  I was astounded by their response:  They  evaded her question and instead spoke about the “comfortable” and friendly environment they provided their clients as opposed to working a big, hectic TV studio.

That had nothing to do with her question… and it wasn’t the help she was looking for! So after the meeting, I spoke with her personally, and shared my “3-P” tips  to help overcome “podium panic”  …  which is what I intended to write about today.

But more interesting to me right now is why they didn’t answer her question.  Perhaps it was because they were more focused on promoting their business than sharing information they purported to have as “experts.”   But instead of being impressed by their knowledge, their dodgy answer pushed many people away, and they lost some credibility.  A better response would have been to talk about how preparation and practice reduces anxiety, THEN mention the added benefit of their production skills, their comfortable environment, etc.

This reminds me of  a similar tactic:  How often have you asked a direct question only to be challenged by another, leading question?  “Answering a question with a question” — AQWQ — is an old, well-repeated sales technique.  And by ”old” I don’t mean respected.  I mean worn out, threadbare, transparent and in need of replacement.

So, at the risk of ruining MY professional cred with sales coaches, I believe that AQWQ is appropriate for therapy, not networking or sales.   Today, we’re not looking to be wowed by a clever answer nor cowed into submission by an aggressive question.  Today, information is everywhere, and we want and expect direct answers !

Case in point : At a Chamber of Commerce mixer last year,  a  businessman respond to the leading question, “And what do you do?” with “How would you like it if clients were simply brought to you…?”   His AQWQ told me nothing.    I couldn’t tell if he was in consulting or kidnapping!    It took many more exchanges and a few pointed questions, for him to  finally reveal that he was actually in marketing.   But after all that struggle, I knew that he was not someone I wanted to work with nor recommend to others.

Communication connects.   To connect with people, open and direct communication  is your most effective path.  Don’t make people jump through hoops to learn about you.   Instead, jump into a virtual hula hoop with them, and see how well you can sync up together.  That will keep the communication hoop spinning!

Next week –  I’ll reveal the “3 Ps” that will calm your stage fright! 

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